Helpful info

Any information for you in relation to study tips, student documents, policies and procedures.

Student Guide

The Student Guide has all of the information you need to find your way around SWTAFE and where to seek any help you may need.

Preparing to study

Attendance and class standards

It is expected that you will attend 100 percent of your scheduled classes.
In the event that classes are missed due to illness or other personal reasons, you must inform the teacher concerned. Messages may be left on your teacher’s voicemail or via email. Your teacher will inform you of their preferred method of communication.
If you do not attend at least 80 percent of the scheduled classes for a subject, you may be ineligible to complete the subject.
Students failing to attend more than 80 percent of prerequisite subjects will be ineligible for practical placement (if applicable to course).
Punctuality is expected. If you arrive late for class you may be excluded from that class.
In the event of class absence, you are expected to make arrangements with another student to obtain copies of handouts or any other documentation received in the class. Teaching staff are not responsible for ensuring that documentation is available in subsequent classes.
In cases of illness over extended periods, a doctor's certificate is necessary. This will not automatically cover the lack of attendance but will enable staff to arrange alternative assessment if appropriate.
It is not permissible to eat, drink or smoke in classrooms. Classes over two hours duration will normally include a break for refreshments.
South West TAFE has a strict policy that mobile telephones must be switched off before classes commence.
Only in exceptional circumstances will you be given permission to leave a mobile telephone on during class. Permission must be obtained from the class teacher prior to the commencement of class. 


There will be occasions when staff are absent from class. Some absences will be planned but others may be unexpected. For planned absences, the teacher will prepare work to be undertaken. This may be with a replacement teacher present or without the teacher in attendance.

Unexpected absences
Each teacher will discuss with class members at the commencement of the course, a strategy that will enable you to be contacted prior to the scheduled class.
While every effort will be made, it may not always be possible to contact students who travel some distance, as they may have already left for the organisation.

Assignments and Assessments

The assessment required for each course will vary and may include assignments, tests, exams, group work, research work and on-the-job assessment. Your teachers will provide specific information on the requirements for your course.
As a student you are expected to: 

  • Access your online course information to keep up with any course notices
  • Submit individual work according to the requirements of your course
  • Participate fully in contributing to group assessments
  • Complete assessment tasks by their due dates or, if unable to meet submission dates, to negotiate an extension with your teacher.
  • Keep a copy of all work submitted for assessment (where practical and retain the marked work once it is returned as evidence of the assessment).

As a student you can expect that: 

  • Assessment methods will be clear to you
  • Assessment tasks are relevant and meet the requirements of your course
  • Genuine requests for an extension of time for an assessment will be considered favourably
  • Fairness and lack of bias are demonstrated by your teachers when assessing your work
  • Results of assessments are provided within 15 working days of the due date
  • Open and honest feedback about your assessment tasks is provided by teachers.

Assessment procedures
Assignment/Assessment work is mandatory and must be submitted by the due date. All assignments must be submitted with an assessment cover sheet as the first page of your assignment. You can download a copy of the assessment cover sheet from the Student Lounge website.
If you are unable to complete an assignment or assessment by the due date, please speak to your teacher as soon as the issue becomes obvious. An extension is reliant on showing your work in progress to the teacher. Do not leave it to the last minute.

Assignment preparation
You should prepare for assignments early by:

  • knowing the topic - utilise library resources and Libguides, discussions with study networks and comprehend the question being asked
  • listening in class for information that relates to the topic
  • making a list of references (author, title, publication details and page number) while studying and pre-reading. This makes the assignment work relatively easier and facilitates good marks. Assignments that are thrown together in a few hours seldom gain a good mark
  • preparing drafts if there are any concerns about an assignment - teachers are happy to look at drafts (once only).

Assignment presentation
It is not necessary to submit assignments in folders or plastic covers (refer to sustainability commitment on page six of this manual). However, it is important that assignment work is submitted by the due date on your training plan or as advised by your teacher. 

Assignment tips

  • Word-process all assignments.
  • Use easy to read typefaces e.g. Arial or Times New Roman.
  • Use a 12-point font size for the assignment body only.
  • Use bold text for emphasis only.
  • Number all assignment pages.
  • Use 3cm margins for all pages.
  • Adhere to the word count.
  • Ensure references used are cited
  • Use your own words and don’t copy large chunks of text.
  • Use bullet points when summarising large quantities of text
  • Print your name and student number on each page of your assignment and retain a copy for your records
  • Attach an assignment/assessment cover sheet to your assignment (a template is available on the Student Lounge website.

Submitting assignments and assessments
For written work in hard copy or for items produced, created and/or manufactured, students are required to use the assessment cover sheet which records the requirements needed to manage and control the care of student assessment items.

Assignments or assessment may be submitted directly to your teacher using email or Moodle - your teacher will advise you of the appropriate method.
Remember to proofread and check your assignment carefully prior to sending. When emailing assignments, it is recommended that the subject line or email content include your name, the assessment title and unit code and name.
Your teacher will acknowledge receipt of an assignment by return email. If you do not receive confirmation within 48 hours, please telephone your teacher to confirm receipt.
Remember to print your name and student number on each page of your assignment and retain a copy for your records.
Attach an assignment or assessment cover sheet to your assignment (a template is available on the Handy resources, policies and procedures website).

Collection of assignments
The collection of assignments for on-campus students will be negotiated with your teachers.

Assignment extensions
An extension of time to submit an assignment may be granted under special circumstances. Note that extensions are granted at the teacher’s discretion. Extensions are not an automatic right. Application form for an extension can be obtained from the Student Lounge website or from your course teacher.

Additional assessment attempts/re-submissions
Practical considerations and the availability of teaching resources affect the number of times you may be assessed. You are allowed at least two attempts to demonstrate competence in a particular area. Further attempts and the timing are set at the discretion of your teaching senior educator.

Assessment misconduct
If a student is acting dishonestly or unfairly in respect to an examination, test, assignment or other means of assessment conducted by or on behalf of South West TAFE, the action shall be regarded as misconduct under the Standards of Behaviour and the matter will be processed according to that policy.

Plagiarism is the presentation of another person’s work as though it is your own by failing to properly acknowledge that person.
Whether intentional or unintentional, plagiarism is a practice which runs counter to the very purpose of learning and training. It is expected that you will prepare and submit work which is your own and which, where appropriate, acknowledges the work of others.
Without full and appropriate acknowledgment to the original source(s) plagiarism includes any of the following: 

  • Copying the exact words from a source without using quotation marks.
  • Making minor changes to someone else’s words without acknowledging their source.
  • Using another person’s idea from a text without acknowledging its source (for example in a book or from the internet).
  • Copying and submitting all or part of another student’s work under your own name.
  • Cheating in an exam by using unauthorised notes or copying from other students.
  • Students are supported in their learning of correct procedures to avoid plagiarism.

Consequences of plagiarism
South West TAFE takes the integrity and honesty of its students very seriously. Acts of plagiarism are unacceptable and all forms of plagiarism have severe penalties.

Copyright laws apply to original material, whether in hard copy or electronic format. Copyright applies to:

  • written materials such as articles, novels, screenplays, poems, lyrics and reports
  • artistic works such as paintings, drawings, cartoons, sculpture, craft work, photographs, maps and plans
  • musical works
  • dramatic works such as dance, plays and mime
  • computer programs
  • compilations such as anthologies, directories and databases
  • cinematographic films
  • sound recordings
  • broadcasts
  • published editions

It doesn’t apply to:

  • ideas and concepts
  • styles
  • techniques

(Source: ‘An introduction to copyright in Australia’, Australian Copyright Council, Strawberry Hills, 2007)
You must keep track of any sources quoted and reference them in your assignments. Additional copyright information can be found at the SWTAFE Library website.

All assignment work must be referenced. Assignments will not be assessed if materials are not referenced. For tips on referencing please visit SWTAFE Library website.