When you study at South West TAFE or use any of our services, we may collect personal information from you to identify who you are. We respect this personal information and do our best to keep it safe and secure. In all circumstances, we are obliged to comply with the Victorian Privacy and Data Protection Act 2014, Commonwealth Privacy Act 1988 and the Health Records Act 2001, and with the privacy principles referred to in these Acts.
When you enrol we ask you for personal information so that we can identify you as a student of South West TAFE and so that we can contact you (to pass on your results, for example). We try to only collect the information we need, though sometimes we ask questions which are required by government departments, such as: “what is your highest level of schooling?” We may also ask for personal information so we can offer extra assistance if relevant, such as: “do you have a disability?”
We generally collect your personal information from your enrolment form. There may also collect information from other forms such as a Work Placement Application Form, where work placement is a part of your course.
Generally, the information we collect about you stays within South West TAFE and is shared between your teaching department, our data team, the Finance Department, and other support services such as the Library and Student Services. Sometimes we are required to disclose information to other organisations. For example:
Of course, where we do provide information to another agency, they are also required to respect your privacy.
We will do everything we can to make sure that the information we hold about you is up to date and correct. You can help us by filling out your enrolment form carefully and letting our Customer Service team know when any of your personal details change. You can do this by sending an email to firstname.lastname@example.org
You have a right to access your personal information, subject to some exceptions allowed by law. If you would like to do so, speak with a Customer Service Officer. For security reasons, we will ask you to put your request in writing, and we reserve the right to charge a fee for locating the information, depending on the difficulty of the request. If the information is incorrect we will do our best to correct it as soon as possible after you tell us.
Unless required by law, we are unable to share your information with a third party without your permission. If a third party such as your employer or a family member (if you are over 18) – requests information about you, we ask for your written permission to do so before we share it.
You can choose not to provide your personal details, but then we may not be able to provide you with all the services you require and in some circumstances it will affect your enrolment into a course.
If you want to know more about what sort of personal information we hold and what we do with it, contact:
Audit, Risk and Compliance Manager
South West TAFE
P O Box 674, Warrnambool VIC 3280